How to Write Instructions that Work!

Remember the last time you started to install, or assemble, or repair something, following the appropriate set of manufacturer’s instructions – only to find that, while they included steps 2, 5, 6-8, 10, and 12 – they had forgotten to include steps 1, 3-4, 9, and 11?

How did you feel about the person who wrote those instructions and what about the company the instructions came from?

The instructions you and I write on the job are usually somewhat simpler, and certainly different from the late Christmas Eve “special gift” assembly guidelines described above. But the writing process for creating a clear, effective instruction that allows your reader to get the job done is very similar.

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Published in: on October 21, 2013 at 11:26 am  Leave a Comment  
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Blogger Tip #1: Make it readable

This week, we’re welcoming blogger Marilyn Tycer. Marilyn is a graphic designer and blogger, and we’ve asked her to share some of her tips for bloggers.

Tip #1: Make it readable.

Now that you have a subject for your blog, and some ideas for posts, what comes next? Start typing! But it’s important to take care to craft your blog posts into something readable. So before you hit the “Publish” button, take a moment to revise your writing. While the subject of your blog might be popular, your blog probably won’t get a lot of followers if your writing is hard to read or bland. (more…)

Let Your Computer Tools Help

There’s a lot more to your word processing program than just spell checker!

For most PC and MAC versions of MS Word:

  1. Go to the “Tools” menu. Choose among the following: Spelling and Grammar, Thesaurus, Hyphenation, Dictionary, Language, Word Count. (Some of these may be found in subfolders—example: in Microsoft Word 2003, Thesaurus is found under Tools > Language > Thesaurus.)
  2. Go to File > Properties > Statistics. This will give you Date Created, Date Modified, Printed, Last Saved by, Revision #, Total Editing Time, and Statistics: Pages, Paragraphs, Lines, Words, Characters, and Characters with Space.

(more…)

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